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Privacy Policy

CivicSquare.online Privacy Statement

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  • CivicSquare.online is committed to protecting your personal data and respecting your privacy. This Privacy Statement explains how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the guidance of the Information Commissioner’s Office (ICO).

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1. Data Controller and Contact Information

  • CivicSquare.online is the data controller for the personal data you provide.  

  • The name and contact details of our Data Protection Officer (DPO) are available on request. You can contact us at:  

  • privacy@civicsquare.online

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2. Personal Data We Collect

  • We collect and retain the following personal data when you choose to share it with us:

  • - Name  

  • - Postcode  

  • - Email address  

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We only collect information that is necessary for the purposes described below.

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  • 3. Lawful Basis for Processing

  • Under the UK GDPR, we rely on Legitimate Interests as our lawful basis for processing and retaining a limited amount of personal data from individuals who choose to engage with CivicSquare.online.

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  • Our legitimate interests include:

  • - Maintaining a secure and functional platform  

  • - Communicating with individuals who have chosen to participate in CivicSquare.online activities  

  • - Supporting community engagement and operational needs  

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  • We assess our legitimate interests against your rights and freedoms and ensure that our processing does not override them.

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  • 4. How We Use Your Data

  • Your personal data is used to:

  • - Communicate with you about CivicSquare.online activities  

  • - Provide updates, resources, or information you have requested  

  • - Support community engagement and platform operations  

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  • We will only share your personal data with third parties with your explicit approval.

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  • 5. Data Retention

  • We retain your personal data only for as long as it is necessary to fulfil the purposes outlined above.  

  • You have the right to object to your data being retained at any time.

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  • If you submit a written request for your personal data to be deleted, CivicSquare.online will delete your information within 7 days of receiving the request.

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  • 6. Your Rights

  • Under UK GDPR, you have the following rights:

  • - The right to access your personal data  

  • - The right to rectification  

  • - The right to erasure  

  • - The right to restrict processing  

  • - The right to object to processing  

  • - The right to data portability  

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  • We will always respect your rights and respond promptly to any request.

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  • 7. Complaints and the ICO

  • If you have concerns about how CivicSquare.online has handled your personal data, you have the right to raise a complaint with the Information Commissioner’s Office (ICO).

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  • You can contact the ICO using the following details:

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  • Information Commissioner’s Office  

  • Wycliffe House  

  • Water Lane  

  • Wilmslow  

  • Cheshire  

  • SK9 5AF  

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